Features

Everything your business needs, in one app.

Every plan includes all of it. Start with the essentials and switch extras on with one click whenever you’re ready — nothing to install and nothing extra to pay.

Real apps. A sample business.

Picture your business here.

Meet Acme Field Services, our fictional sample business. These are actual Utilisense screens, filled with made-up customers, jobs and stock — one example of how your workspace could look.

Utilisense in actionActual screen recording
A minute inside your next workspace

A silent, prerecorded tour of the working software. Press play to see the apps in use — no sound or sign-in needed.

Download the tour ↓
What happens in the video?
  1. Find Calendar from the app launcher.
  2. Browse service calls and open a job.
  3. Search the customer list for Riverside.
  4. Review draft, sent and accepted quotes.
  5. Look through the weekly calendar.
  6. Review stock and open the Stock Explorer.

The capture uses an isolated demo. No real customer records are shown, and no messages or payments are sent.

A closer look at the apps

Choose an image to enlarge it
Actual Utilisense workspace for fictional Acme Field Services, with tiles for jobs, customers, quotes, calendar and inventory.
01 / YOUR WORKSPACE

One place to start the day

Your team's apps, neatly together. Start with the essentials and add more as you grow.

Actual service-call board with fictional HVAC and maintenance jobs, assigned team members and job statuses.
02 / JOBS & PEOPLE

See what needs doing

Keep the customer, the work and the person doing it connected. Spot jobs that need attention.

Actual customer app with 40 fictional customer records, contact details, city and status filters.
03 / YOUR CUSTOMERS

Less hunting for details

Find customers, contact information and work history without digging through different tools.

Actual quotes dashboard showing 11 fictional estimates with draft, sent, accepted and declined statuses.
04 / QUOTES & ESTIMATES

Know where each quote stands

See what is drafted, what is waiting on a customer and what has been accepted.

Actual weekly calendar with sample appointments, jobs, team meetings and on-call coverage.
05 / THE WEEK AHEAD

A schedule the team can share

Bring jobs, appointments and team activities into one view so the next step is easier to see.

Actual inventory dashboard with 26 fictional stock items, low-stock alerts and three service vehicles.
06 / STOCK & SUPPLIES

Be ready for the next job

See what is on hand, what needs ordering and what your vehicles are carrying.

One possible layout, not a fixed template. Your setup choices, wording, enabled apps and permissions shape what your team sees.

Show me how it fits my business →

The essentials

Ready the moment you sign in. Everything you need to run the day-to-day.

Jobs & work orders

Ready to use

Log every job or request, assign it to the right person and see what's done, what's late and what's next.

Customer updates

Ready to use

Keep customers in the loop with appointment reminders and job updates by email, from ready-made templates.

Health check

Ready to use

A simple page that tells you everything is working, and lets us know if something isn't.

Customers

Ready to use

Every customer's details, past jobs, notes and conversations in one place, so nothing gets lost.

Quotes & estimates

Ready to use

Create professional, branded quotes in minutes, ready to print or save as a PDF, and track which ones you win.

Stock & supplies

Ready to use

Know what you have, where it is and when to reorder, from the stock room to the van.

Schedule & to-dos

Ready to use

A shared calendar and task list for the whole team, so everyone knows where to be.

Make it yours

Ready to use

Rename things, add your own fields and build simple custom pages — no coding needed.

Extras you can switch on

Already included in every plan. Turn any of these on with one click in Settings when you need them.

Your website & customer portal

Switch on

A website where customers can send you requests, plus a private page where they can check on their jobs.

Text messages

Switch on

Send customers reminders and “on my way” updates by text. People can reply STOP at any time.

Time tracking

Switch on

Staff clock in and out from their phone; timesheets and holiday requests are ready for payroll.

After-hours rota

Switch on

Plan who is on call evenings and weekends, and let staff swap shifts without the back-and-forth.

Team on the map

Switch on

See where your mobile staff are right now, so you can send the closest person.

Customer map

Switch on

See all your customers on a map and mark out the areas you cover.

Subcontractor access

Switch on

Give outside contractors their own login to see and update only the jobs you share.

Shared inbox

Switch on

One inbox for addresses like info@ or help@, shared by the team and linked to customers.

AI helper

Switch on

Ask questions in plain English and get help writing messages and notes. Uses your own AI account.

Screen sharing

Switch on

See a customer's or colleague's screen (with their permission) to help them over the phone.

Staff resources

Switch on

Handy files, forms and downloads for your team in one place.

Staff training

Switch on

Guides and training material so new starters get up to speed faster.

Works with your other apps

Connect the tools you already use

Add-ons link Utilisense to things like your accounting, email or payments. You decide exactly what each add-on is allowed to see, and you can switch it off at any time.

Browse add-ons Ask us a question